Know when a key goes missing.
A key leaves the zone — you get an alert within minutes. Open the app, see who has it and where. Call them. Done.
Always know who has what · Made in Australia
A key leaves the zone — you get an alert within minutes. Open the app, see who has it and where. Call them. Done.
No technician visit. No fixed hardware. Just three steps and your keys are tracked.
Attach a small Bluetooth tag to each key ring. Each tag has a unique ID and a durable printed number for visual reference.
An admin scans each tag in the app once and gives it a name — "Front Door", "Vehicle Fleet #1", whatever fits. One-time per key. Staff don't need to do anything.
Staff and contractors download Tracklet on iOS or Android and create an account with a verified email address. Joining is voluntary — key detection only works through phones of staff who have opted in. Verification anchors the audit trail, and an optional phone number lets admins contact whoever holds a key.
Once the app is installed and a staff member's account is active, key custody is updated automatically — no tapping, no scanning, no manual steps. The app records the key's location when it detects a nearby tag. That's it.
Each Tracklet tag is a compact Bluetooth beacon that clips onto any key ring. A quick one-time enrolment assigns each tag to a key — after that, tracking is fully automatic.
Tracklet replaces clipboards, spreadsheets, and manual sign-out books with automatic, always-on digital custody.
Staff just carry their phones. The app detects nearby tags and records sightings automatically — no tapping, no scanning, no sign-out steps.
The app logs the phone’s location each time it detects a tag, giving you a picture of where a key has been without continuous background tracking.
Define a home zone around your site. Keys are automatically marked In when nearby and Out when away — no manual check-in required.
Use the built-in Bluetooth proximity view to locate a specific key within a room — follow the signal strength to find it fast.
Every key action is tied to a verified account. Admins can see who has a key and contact them directly from the app.
Manage multiple sites from a single account. Each site has its own home zone, key register, and custody log.
No monthly billing, no per-user charges, no lock-in. Pay for your tags upfront — the app and cloud platform are included.
Every check-in and check-out is logged automatically. Search and filter by key, staff member, or date in seconds.
Connect Tracklet to electronic key cabinets for a unified view of physical cabinet access and mobile key custody — all in one system.
Exportable custody logs and a complete chain-of-custody record for every key, ready for compliance reviews and incident investigations.
Tracklet tracks responsibility automatically — or explicitly when your process demands a formal record.
Assigned the moment a staff member's phone detects a key outside its home zone. No action required. Automatically cleared when the key returns. Perfect for day-to-day tracking without changing how your team works.
Claimed by scanning a QR code — a deliberate, auditable check-out. Persists until the holder scans again to return it. Ideal for compliance-sensitive keys where a formal sign-out record is required.
Want the full technical detail? See how custody works under the hood →
Whether you're running standalone, using a manual key board, or already on an electronic cabinet — Tracklet fits in and adds value from day one.
TrackletTracklet is your complete key custody platform — no hardware installation, no wiring, no subscription. Attach tags, install the app, and you're live in under an hour.
TrackletKeep your key board. Add digital accountability on top — automatic sign-in/out, location captured at each event, and a full audit trail. No paper logs, no manual sign-out steps.
TrackletYour cabinet manages secure storage. Tracklet picks up when a key leaves — recording who took it and the location at that point, then logging when and where it comes back.
Any organisation that stores and manages physical keys — whether on a key board, in a key room, or across a fleet — can replace manual processes with Tracklet today.
Track master keys, contractor access keys, and tenant copies across multiple properties. Know who has what — automatically.
Eliminate lost key incidents. Give administrators up-to-date visibility of every key on campus without changing how staff work.
Meet custody and audit requirements with an affordable, scalable solution. Works standalone or alongside existing cabinet infrastructure. Verified accounts mean every action is attributed and auditable.
Track vehicle keys, equipment keys, and access credentials across your team. Always know where every key was last seen and who has it.
Manage master key sets, utility room keys, and staff access keys without a dedicated key room attendant or manual log.
Need complete key accountability without a major infrastructure investment? Tracklet is the complete solution — up and running with no hardware installation.
Pay for your tags once — the app and cloud platform are included.
Pay per tag, once. No recurring charges.
iOS, Android, and the cloud custody platform are all included in the tag price.
Add as many staff members as you need — no per-user fees.
Larger deployments and multi-site organisations can get in touch for a custom quote.
Replace tags as the battery reaches end of life — at the same simple per-tag price.
No. There is nothing to mount, wire, or install at the site. The only physical component is a small Bluetooth tag attached to each key ring. The rest is a mobile app and cloud software.
When a staff member carries a key outside the home zone, the app detects the tag and automatically marks it as Out, recording the phone's location at that moment. From that point on, location is recorded at each detection event for as long as the key remains within the site zone but outside the home zone — giving you a picture of where the key has been, not just where it started. Tracklet does not continuously track location between events; it captures a location snapshot each time the tag is detected.
Once the app is installed, yes — day-to-day check-ins and check-outs are fully automatic. Staff carry their phones as normal and the app detects nearby key tags in the background, updating custody status without any tapping, scanning, or manual log entries.
The one thing staff do need to do is install the Tracklet app and create an account. Joining is voluntary — key detection only occurs through phones of staff who have actively opted in. Staff who have not installed the app are not part of the network. Tracklet follows iOS and Android platform guidelines for background Bluetooth activity, keeping battery impact to a minimum.
Detection speed depends on the phone's platform and whether the app is in the foreground or background.
When the app is open (foreground): Both iOS and Android scan for BLE tags continuously and detection is near-immediate — typically within a few seconds of a tag coming into range.
When the app is running in the background (screen off or a different app open), the operating system limits BLE scan activity to preserve battery:
For key custody purposes this is the right trade-off. Staff carry a key for minutes or hours, so a detection lag of one to two minutes has no practical impact on the accuracy of check-in and check-out records. Tracklet records where the keys are and who has them — it just doesn't need to do so in real time. A location that is a minute or two old has proven more than accurate enough to know where a key is and get it back quickly if needed.
Each staff member creates an account using a verified work email address and sets a display name. A phone number is optional — staff can add one to make it easy for admins to contact them directly if a key is needed urgently. The email is used to confirm identity and anchor the audit trail. No government ID or biometric data is required or stored.
Each tag lasts 3 years under normal use. When a tag expires, you simply replace it with a new one — all key labels, history, and site associations carry over. Replacement tags are available at the same price as new tags.
No. Tracklet uses a Hardware as a Service model — you pay once for the tags and the app and cloud platform are included at no extra cost. There are no subscription fees, per-user charges, or ongoing billing. You pay again only when tags are replaced at the end of their 3 year life.
Yes. Tracklet extends digital custody beyond the cabinet — covering the period when keys are outside the cabinet and out of the office. It works as a complement to any existing cabinet system, adding out-of-cabinet visibility without replacing or modifying the cabinet.
Consumer personal trackers are designed for one person to find a lost item using a single account. For organisational key management, that creates immediate and fundamental limitations:
Tracklet is built from the ground up for commercial key custody — multi-user access, verified identity, a complete chain-of-custody audit trail, and coverage across both iOS and Android.
Tracklet uses compact BLE 5.0 beacons with up to 50m of indoor range and a 3 year battery life. Each tag has a unique ID and a printed number for visual reference. The built-in loop fits any standard key ring, and tags are water-resistant and built for daily key ring use.
Tracklet tags contain a small battery and must be treated as e-waste — do not put them in general rubbish or recycling bins. You have two easy options:
Before recycling, retire the tag in the Tracklet app so it is removed from your key register. See our full Tag Recycling Policy for details.
Set up yourself in minutes — no technical expertise required.